Trade with Stir! Events

This year we have special pitches for entrepreneurs! - 1x1mtr. These pitches give new traders/businesses the opportunity to sell from a Suitcase, vintage pram or small table – these will be based at the beach end of Fisherman’s Walk. These pitches are not big enough for Gazebos, so we encourage you to bring a garden parasol or big umbrella to cope with our lovely British weather. Our request is always to dress the stall with vintage flair.

We have spaces available for 3x3, 6x3mtr pitches or bespoke (please contact us for bespoke size costings. All traders must provide their own fire proof gazebo, table & chairs. All gazebos must be set-up correctly, be robust and fit for commercial use. Within Fisherman’s walk Gazebos can be left up overnight, this is at the owner’s risk and no liability will be accepted by the organisers for any damages caused.

If you wish to trade with a bar (tasters or pouring alcohol) please ask for the specific bar application form.

Please ensure all items on sale are clearly labelled with prices available for customer’s convenience.

All traders must remove all their own and customers rubbish from the site on both days and not load it into site bins, failure to do so will mean traders being cancelled from attending any further events.

All traders must have public liability with a minimum of 5 million cover and attach a copy to the booking form. Event organisers will not accept any liability for any loss or damages of any property or for negligence of an exhibitor.

Please ensure you have completed this application form and have attached your Risk Assessment, copies of your relevant public and products liability insurance, employer’s liability insurance, proof of fire fighting equipment and your fire risk assessment.

Onsite parking is extremely limited. Vehicles will only be able to stay onsite if they are part of your pitch and you sell from them. If your vehicle is able to go behind your stand then you may be able to park it there. We advise traders to arrange their parking arrangements prior to the event. We are lucky in Southbourne that we have lots of on street parking available as well all a public car park available. If you have any specific requirements with regards to your vehicle, please advise us prior to the event.

Please note that Fisherman’s Walk is a public park, and the ground is uneven, which adds to the charm of the event. Whilst the entrance and exit points have been modified so as to allow vehicle access, if your vehicle is heavily laden or is longer or wider than an average vehicle it is your responsibility to ensure you navigate it safely on and on the site safely.

You must inspect the entrance and exit points before bringing your vehicle through them and must satisfy yourself that you are able to navigate through them safely and without issue. There is availability to set up your trade stand on Friday afternoon. Security does patrol all night but you leave your stand there at your own risk. Please let us know if you wish to set up on the Friday.

We will not accept any responsibility whatsoever for loss or damage caused to your vehicle or to any of your wares as a result of bringing them onto the site. We allow traders to load and unload their wares onsite entirely at our discretion and we reserve the right to refuse access onto site if doing so may cause damage to the vehicle or the site. By completing our trader application and bringing your vehicle onto site you are confirming you have read and accept these terms which will be referred to in the event of any issue arising as a result of such access being granted.

All traders selling food items must have the correct certification, have evidence that your premises have been registered with the environmental Health Service and provide details of which local authority they are registered with.

All Food Traders must comply with the food standards agency and attach copies to the application form. Our focus this year is sustainability, and we encourage all food packaging to be made from either wood, paper/ cardboard or leaves and this includes straws. Fish, charcoal, and wood must be from a certified sustainable source.

Allergen advice needs to be visible to customers if selling unpackaged goods.

Hot surface signs need to be prominently displayed.

If you require a generator for electric hook up, please advise us and we will arrange equipment hire, all costs of the equipment hire need to be met by the trader/hirer. The hire charge is £60 per day per every 13 amps plug or £70.00 per 16amp plug. Special permission is required if you want to bring your own generator due to council regulations.

Please do not pay your pitch fee until you have received email confirmation of your attendance by the Trader Team. Confirmation of a pitch cannot be offered until we have received all your relevant documentation.

All cancellations must be submitted via email to hello@stir-events.com by 31st May 2022 or the booking fee will remain payable. This event is not weather dependent and will go ahead rain or shine. We will put in place all reasonable plans to ensure that the festival goes ahead as advertised. However, we cannot be held responsible for events which are outside our control which lead to change in or cancellation of the event. In the unlikely situation that the event needs to be cancelled no refunds will be given. The organisers will not be liable for any expenses due to event cancellation.

Is there anything I am not allowed to sell?

The list of products and services which cannot be sold without prior authorisation form part of the Terms and Conditions available upon application.

How do I apply for a bar?

Please send details and photographs via email to hello@stir-events.com and we will pass them on to the person responsible for bars.

What if I do not need a pitch, can I just walk about and sell my goods?

All approved traders must have a static pitch from which to trade. Mobile/roaming traders and fly-pitchers are strictly prohibited. Anyone found to be selling products without the authorisation of the Traders Manager will have their items confiscated and may be evicted from site.

How do I apply for a stall on behalf of a charity/campaigning organisation?

To apply, please complete the relevant trader’s application form giving as much information about what you do and what you would bring to the Festival including photos/sketches. There is no electricity in the charity stall area and generators are not allowed, if you need power to your stall, you could investigate solar power as a green alternative. Also, no vehicles can park within an allocated pitch in this area unless they are an integral part of the stall (for example you trade from a boat or a fire engine) If your application is successful, you will be allocated a short stay pass to allow you to drop your equipment/stock to your stall and then park your vehicle off site.

What should I bear in mind before submitting my application?

Use of the event logo, name and/or images on any goods or promotional material is prohibited without prior communication with event organisers. This also applies to websites and social media.

All food packaging must be made from either wood, paper/ cardboard or leaves and this includes straws.

Fish, charcoal, and wood must be from a certified sustainable source.

The collection of cash or data on behalf of charities/campaigning organisations is prohibited without prior permission from the Stir Events Team. This includes a collection box on the front of your stall.

Sub-contracting, sub-letting or the sharing of a stall or any part of a stall is strictly forbidden. We expect the Trader applying to be the Trader running and managing the stall on site.

Traders successful in their application must only sell approved goods at prices specified in their application and agreed with the Stir Events Team.

We are working towards a sustainable event therefore please be as much plastic free as possible and help us work towards an event that focuses on recycling and sustainability as its key core. We are focusing on our environmental impact so please help us to be a more environmentally friendly event by doing the following:

Cut out single use plastics.

Use local suppliers.

Use recycling bins.

Help us improve our carbon footprint!

Stir Events will be constantly reviewing and updating the measures as new government guidelines are released. At this time we are not stipulating any measures and will review the situation closer to the event.

Shake and Stir is a not-for-profit event with no entrance fee for visitors. As traders we would like to kindly ask for your support with fund raising by donating a small gift for the raffle/tombola which will help raising the necessary funds to keep this free event going. If you could please bring your donation to the Operations Tent before the event opens on the Saturday morning it would be appreciated.